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    Project Administrator – Telecoms – Fixed Term Contract

    Job Type:

    Full time

    Posted:

    Location(s):

    Berkshire

    Job Description:

    Ferns Group are a family run business with over 25 years’ experience as an established Utilities and Reinstatement company, specialising in Telecoms Civils, and tailored reinstatement services.

    Our Mission is “to be the preferred choice in our field by adding value to our business partners without compromise to quality, safety or the environment.”​

    Job Description

    We are looking for a detail orientated Project Administrator to support our Telecoms team in delivering their projects, on a 3 month fixed term contract. The office administrator would be responsible for managing administrative tasks, facilitating communication, and supporting various departments within the organisation. The ideal candidate will have strong organisational skills, attention to detail, and experience in the telecoms or construction industry however, industry experience is not essential as full training will be provided for the right candidate with a positive, can-do attitude.

    Key Responsibilities:

    Administrative Support:

    • Manage office supplies inventory and place orders as necessary.
    • Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
    • Maintain organised filing systems for documents and records.

    Facility Management:

    • Oversee office maintenance and repairs, coordinating with senior management when required.
    • Ensure the office environment is clean, safe, and well-maintained, including routine morning and afternoon sweeping.
    • Ensure the kitchen remains clean and maintained.
    • Ensure meeting rooms are clean and presentable.
    • Escalate any poor housekeeping to senior management.
    • With a senior manager, review quality of cleaning with the cleaning company provider.
    • Ensure deliveries are taken round back, and not left by the reception entrance.

    Human Resources Support:

    • Send out onboarding documentation to new operatives.
    • Collate completed onboarding documents and ensure HR have received them.
    • Gather identification from new operatives.
    • Conduct Right to Work checks.
    • Conduct DBS Checks.
    • Conduct Driving Licence checks, where required.

    Training Support

    • Set new operatives up on the relevant training/accreditations systems.
    • Liaise with the SHEQ and Training Department for support and guidance, where required.

    Financial Administration:

    • Liaise with Finance for support with subcontractor invoicing.
    • Send DBS Invoicing to Finance.

    Technology Support:

    • Provide basic IT support for office equipment and software applications.
    • Troubleshoot technical issues and liaise with IT when necessary.
    • Assist with the setup and configuration of computers, printers, and other office technology.

    Qualifications and Skills:

    • Proven experience in office administration or a related field.
    • Excellent organisational and multitasking abilities.
    • Strong communication and interpersonal skills.
    • Proficiency in Microsoft Office Suite and other relevant software applications.
    • Attention to detail and accuracy in performing administrative tasks.
    • Ability to prioritise tasks and work effectively in a fast-paced environment.
    • Knowledge of basic accounting principles and office management practices.
    • Familiarity with HR procedures and regulations is a plus.

    Requirements:

    Full UK driving licence and the ability to commute

    Relevant qualifications in Business Administration or a related field is preferred.

    Schedule:

    Full time, Monday to Friday

    Job Type: Fixed term contract

    Pay: £24,000.00 per year

    Benefits:

    • Company pension
    • Free parking
    • On-site parking

    Schedule:

    • Monday to Friday

    Ability to commute/relocate:

    • Maidenhead: reliably commute or plan to relocate before starting work (preferred)

    Experience:

    • Administrative experience: 1 year (preferred)

    Licence/Certification:

    • Driving Licence (required)

    Work Location: In person

    Ferns Group are dedicated to diversity in the workplace and committed to treating all our employees and job applicants equally. We embrace equal opportunities, including working with the prison service, and are opposed to discrimination on any grounds.

    All applicants must have rights to work in the UK and be willing to undertake the relevant pre-employment screening checks should your application be successful.