Careers

Join a dynamic team that are working hard today to leave an indelible mark on the landscape of tomorrow.

Apply


    HR Administrator

    Job Type:

    Full time

    Posted:

    Location(s):

    Kent

    Job Description:

    Ferns Group are a family run business with over 25 years’ experience as an established Utilities and Reinstatement company, specialising in Telecoms Civils, and tailored reinstatement services.

    Our Mission is “to be the preferred choice in our field by adding value to our business partners without compromise to quality, safety or the environment.”​

    We are looking for a new team member to support our small, friendly HR team, based in Kent.

    The HR Administrator will provide comprehensive administrative support to the HR department, ensuring efficient and effective HR operations. The role involves handling a variety of HR tasks, including employee recordkeeping, recruitment support, benefits administration, and assisting with HR projects. The ideal candidate will have excellent organisational skills, attention to detail, and the ability to handle sensitive information confidentiality.

    Key Responsibilities:

     Employee Records Management:

    • Maintain and update employee records, ensuring accuracy and confidentiality.
    • Process new hire paperwork, including employment contracts, right to work and DBS checks, and induction materials.
    • Manage and update HR databases and systems, ensuring data integrity.

     Recruitment Support:

    • Assist with the recruitment process, including posting job adverts, scheduling interviews, and coordinating candidate communications.
    • Point of contact for operative teams, communicating availability to contract managers.
    • Conduct reference checks and background verifications.

     Benefits Administration:

    • Ensure accurate and timely updates of payroll data, including new hires, terminations, and changes in employee information.
    • Administer employee benefits programs and respond to related queries.

     HR Policy and Compliance:

    • Ensure compliance with UK employment laws and company policies.
    • Assist with the maintenance of HR policies and procedures.
    • Support audits and compliance activities as needed.

     Employee Relations:

    • Serve as a point of contact for employee inquiries, providing accurate and timely information.
    • Assist with the organisation of employee engagement activities and events.
    • Support the HR team with employee relations issues and investigations.

     Learning and Development:

    • Manage the onboarding and set up for new starters on the learning and development platform.

     HR Projects and Initiatives:

    • Support the HR team with various projects and initiatives aimed at improving HR processes and employee experience.
    • Participate in continuous improvement activities and suggest enhancements to HR practices.

    Qualifications:

     Education:

    • A qualification in Human Resources, Business Administration, or a related field is preferred.
    • CIPD qualification is advantageous.

     Experience:

    • Previous experience in an HR related administrative role is preferred.
    • Ideally basic knowledge of HR principles, practices, and employment legislation in the UK.

     Skills:

    • Excellent organisational and time management skills.
    • Strong attention to detail and accuracy.
    • Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
    • Strong communication and interpersonal skills.
    • Ability to handle sensitive information with confidentiality and professionalism.

    Personal Attributes:

    • Proactive and able to work independently as well as part of a team.
    • Flexible and adaptable to changing priorities.
    • Positive attitude and willingness to learn.
    • High level of integrity and ethical standards.

    Benefits:

    • Competitive salary
    • Opportunities for professional development and career growth.
    • Supportive and inclusive work environment.

    Ferns Group are dedicated to diversity in the workplace and committed to treating all our employees and job applicants equally. We embrace equal opportunities, including working with the prison service, and are opposed to discrimination on any grounds.

    All applicants must have rights to work in the UK and be willing to undertake the relevant pre-employment screening checks should your application be successful.