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    Bid Co-ordinator

    Job Type:

    Full time




    Job Description:

    Ferns Group are a family run business with over 25 years’ experience as an established Utilities and Reinstatement company, specialising in Telecoms Civils, and tailored reinstatement services.

    Our Mission is “to be the preferred choice in our field by adding value to our business partners without compromise to quality, safety or the environment.”​

    We have an exciting opportunity for a Utilities and Infrastructure Tender/Bid Coordinator to join our team based in Wrotham, Kent. This role would also suit someone in an administrative or project led role with a good written skills.

    Job Role

    As a Bid Coordinator, you will play a vital role in managing and coordinating the bid process for the organisation. Your primary responsibility will be to ensure the timely submission of high quality bids and proposals, in line with client requirements. You will work closely with cross functional teams, including sales, marketing, finance, and operations, to gather the necessary information and create compelling bid submissions. The ideal candidate should have excellent project management skills, exceptional written and verbal communication abilities, and a strong understanding of the bidding process.

    Key accountabilities and responsibilities will include but not be limited to:

    • Manage the end-to-end bid process, from the initial identification of bid opportunities to the final submission and post-submission activities.
    • Collaborate with internal stakeholders, including sales, marketing, technical teams, and subject matter experts, to gather the required information and inputs for bid submissions.
    • Review bid documents, ensuring compliance with client requirements, and distribute relevant bid information to the appropriate teams.
    • Develop bid schedules and coordinate timelines to ensure timely completion of all bid-related tasks.
    • Create and maintain a central repository of bid content, including templates, case studies, and other supporting documents.
    • Write, edit, and format bid responses, ensuring they are accurate, persuasive, and customised to meet the specific client requirements.
    • Conduct research on clients, competitors, and industry trends to enhance the quality and competitiveness of bid submissions.
    • Proofread and edit bid documents for grammar, clarity, consistency, and adherence to brand guidelines.
    • Assist in the preparation of presentations and supporting materials for bid presentations and client meetings.
    • Collaborate with the contracts and legal team to review contractual terms and conditions, ensuring compliance with company policies and procedures.
    • Track and report on bid performance metrics, identifying areas for improvement and recommending process enhancements.
    • Maintain strong relationships with clients and key stakeholders throughout the bid process.
    • Stay updated on industry best practices and emerging trends in bidding and proposal management.
    • Review and manage Bid Communications and Emails to ensure timely response to queries and directing to the relevant stakeholders.
    • Support Head of Bids and Bid Managers on larger opportunities as and when required.

    Skills, experience and Knowledge:

    • Ideally you will have some experience in bid coordination, proposal management, or in a similar administrative role.
    • project management skills, with the ability to manage multiple bids concurrently and meet tight deadlines.
    • Excellent written and verbal communication skills, with exceptional attention to detail.
    • Proficient in using Microsoft Office suite and other relevant software applications.
    • Familiarity with bid management tools and systems is a plus.
    • Strong organisational and time management skills, with the ability to prioritise tasks effectively.
    • Ability to work collaboratively in a cross-functional team environment.
    • Demonstrated ability to work under pressure and adapt to changing priorities.
    • Knowledge of the bidding process, including PQQ, ITTs, RFPs, RFIs, and RFQs would be advantageous.
    • Understanding of legal and contractual terms and conditions.
    • Strong analytical and research skills.
    • Professionalism and ability to maintain confidentiality.

    Working Hours:

    Monday to Friday 08:00hrs to 17:00hrs

    This role is office based


    • Learning & Development
    • Career Progression
    • Well-being programme

    You will need access to your own transport required due to our location

    Ferns Surfacing is an Equal Opportunities Employer.

    Job Types: Full-time, Permanent

    Salary: £28,000.00-£40,000.00 per year


    • Casual dress
    • Company pension
    • Life insurance
    • On-site parking
    • Referral programme

    Ferns Group are dedicated to diversity in the workplace and committed to treating all our employees and job applicants equally. We embrace equal opportunities, including working with the prison service, and are opposed to discrimination on any grounds.

    All applicants must have rights to work in the UK and be willing to undertake the relevant pre-employment screening checks should your application be successful.